![]() The outline in the left margin will now show 4 levels instead of just 3. In this ArticleSUBTOTAL FunctionSUBTOTAL IFThe Criteria ArrayThe Visibility ArrayStitching the two together:SUBTOTAL IF with Multiple CriteriaSUBTOTAL IF in Google Sheets This tutorial will demonstrate how to calculate subtotal if, counting only visible rows with criteria. This time, make sure “Replace current subtotals” is not checked.Click OK and you’ll have both sets of subtotals as well as the grand total. Then click the Subtotal button again but choose Sales Rep at “At each change in”. Go through the process as described above choosing your first subtotal (sales region) at “At each change in” and click OK to insert your first subtotals. You need to start with the largest grouping, or sales region in this case. Lets say that your spreadsheet was sorted by sales region first and then by sales rep within each region, and you want totals for both. You just have to add them in the right order. You can even add multiple levels of subtotals. Click on the box now showing a – and it will be rolled back up. Click on one of them and just that section will be expanded to show detail. ![]() If you Click on 2 again to view just the subtotals you see that all of the boxes in the left margin now show a . Click on 3 and you will see all of the details along with the subtotals. If you click on 2, you will see just the subtotals. If you click on 1,the outline will be rolled up completely so that you only see the grand total. At the top left corner are three small boxes numbered 1, 2, and 3. This is a collapsible outline of your data. You’ll also see that some boxes and lines will have appeared In the left margin. Summary below data (in other words, add a grand total)Ĭlick OK and all of the totals will be added.Finally, set the three options at the bottom as desired: Just check the box next to each column name you can choose one or several. Image 3a - Subtotals are on, Per row level is off. So in this example, it means subtotals at the Year, Month, and Group level. If Per row level is set to off, you’ll have subtotals on or off for every row you have data in. Step 2 is to choose which columns you want totaled. If you want some subtotals, but not at every level, change the setting in the Subtotals section, Per row level settings. We want Sum in our example because we just want to add up the sales, but choices include sum, count, average, min, max, and several others that you can explore. Continuing the above example you would choose Sales Rep. In the window that opens, use the “At each change in” box to choose which column it should look at to determine when and where to insert subtotals. ![]() Then select the Data tab on the ribbon, and click the Subtotal button which you’ll find in the Outline group. Once you have your data formatted properly make sure your cursor is within the table you want subtotaled, or better yet select the entire table to make sure Excel knows what should be included. This is because the automatic subtotal function looks for changes in the column that you want your subtotal based on in order to determine where to insert the subtotal lines. You can’t just have the sales rep on the first line of that section, like a heading. For example, if you have a list of sales that you want subtotaled by sales rep, first it must be sorted by sales rep and, second, the sales rep has to be entered on every line. And that field (column) needs to have an entry on every line. Logically, you’ll need to have the data in your list sorted by field you want to subtotal by. Process.Start(workbook.Did you know that, with just a few clicks, Excel can add subtotals and a grand total to your lists? In order for it to work you do have to start out with your data formatted correctly. Workbook.SaveToFile( “subtotal.xlsx”, ExcelVersion.Version2007) Workbook.LoadFromFile( Documents\Sales Report.xlsx”) Show result below the last row of Total Sales column and format it. Get minimum quantity number below the last row of Quantity column and format result.Ĥ. Count product numbers in this sales report and get the result below the last row of Product No. Load file which I want to use formulas to calculate subtotal from my computer and initialize worksheet.Ģ. The following shows details about how to meet my requirement.īefore starting with the following steps, I add two references: Spire.XLS, which I will use in my example and system.drawing, which is used to set format.ġ. I will get how many products one table shows, the minimum sales quantity and sum of each product total sales. In my example, I have an Excel file which displays product sales information. Besides calculating sum of numbers, subtotal also includes getting min or max number in one column or row and so on. In this post, I will talk something about one frequently used formula: Subtotal. ![]() Formula plays a very important role in Excel, which is the reason why Excel is so powerful on calculating data.
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